Board Highlights

Posted by Rita Brown on May 10, 2017
 
Here are the highlights from the May 9th meeting of the Board of Directors of the Lima Rotary Club.
 
Lima Rotary Club Board of Directors Meeting Highlights
Tuesday May 9, 2017
           
 
Call to Order Dave Frost
President Dave Frost called the meeting together with the following members present:  Jill Ackerman, Paul Crow, Anne Decker, Peg Ehora, Dr.  Susan Hubbell, David Runk, Tracie Sanchez, Paul Swartz and Jeff Tracy.     Also Treasurer Kevin Bill and Secretary Rita Brown.  Incoming members Ken Dysert and Catheryn Sarno also attended.
           
       President’s Report              Dave Frost
Five of the Little Free Libraries are receiving final touches at Lima Sr. High.  Four of them will be located in the City Parks with the fifth located at the Salvation Army.  Frost will arrange for a ribbon cutting ceremony at the opening in May.  A Public Service Announcement will announce them to the Community. A large number of books has been donated. 
 
     2016-2017 Presidential Citation Status 
The Club is again on track to earn the Presidential Citation for the year.  The Lima Rotaract and Interact Clubs are also seeking the citation with Interact having already submitted the required information.  Runk will follow-up with the Rotaract Club to make sure they are on target for submission.
    
     District 6600 Conference
The Conference will be held from Friday May 19 – Sun May 21, 2017.  Frost will be leading a break out session.  The Interact and Rotaract Clubs have also been invited but Interact has turned the offer down.  Ten students from Rotaract plan to attend.
 
     Suggestions from the Annual Meeting
Concerns for disconnect between the Club and the Foundation were expressed after the Annual Meeting.  Suggestions include:
  • Publishing the minutes from the Foundation Board Meetings in the eSpoke. 
  • Having regular verbal updates from the Foundation presented at the club meetings
  • Asking organizations who are receiving grants to come back to say thank you.  Share how the grant money has been used. 
  • Monthly updates from the Scholarship Committee including detail if the recipients are graduating. 
These actions should result in more people being interested in contributing to the foundation and establishing a connection. 
 
     Special Olympics Torch Run Planning.
The Special Olympics Torch Run will be moving through Lima on Monday June 19th.  A local 10 – 12 mile run, starting at the Police Department, will begin at 10 AM with the Athletes joining them for the last two miles.  The run is schedule to end at the VMCCC at noon.  The event will be the Rotary Club Program for the day.  The Sheriff’s Department, Police Department and Prison are coordinating the event.  Frost, Abe Ambroza from the VMCCC and Officer Curtis Hile are working on the plans once the group arrives at the VMCCC.  The event will require using all three exhibit halls as a total of 250-275 people could be attending.  The Club will invite City and County dignitaries plus the athletes from the Abilities League.  Lima Rotary will sponsor the meal for the event.  Frost is speaking with The Meeting Place and The Milano Club regarding special pricing for the meal.  The athletes will each be presented with a Rotary International 4-way test coin as a memento.     
 
     Changing Of The Guard Planning (LRC & LRF)                       Dave Frost/Rita Brown
The date is scheduled for Mon June 26th at The City Club from 11:30 AM – 1 PM.  Mary Elmquist-Lane and Brown are planning it.
 
     Past Presidents Luncheon Update                                          Dave Frost/Rita Brown
The event is set for Tuesday June 6th.  Invitations have been mailed to thirty-one Past Presidents and the incoming President and Vice President.
 
     President Elect Report                                                           Tracie Sanchez
     2017-2018 VMCCC & Milano Contract
The new yearly contract with the VMCCC will be $15.019 which is a $76.50 increase per week.  Members requested having the head table on risers. With the cost increase, it was decided that the head tables will remain at floor level but the podium will be raised 8 inches.  Changes with the Milano’s contact will include reducing the number of salads from four to three each week and providing cookies for dessert rather than the fourth salad.   The price will remain the same at $9.75 per meal.  The club will have 46 meeting in the new fiscal year.   Meetings will not be scheduled for July 3rd, Labor Day, Christmas, New Years, Presidents’ Day and Memorial Day.
 
     By-Law Review/Amendments
The By-Laws of the club are being updated to include the 2016 Rotary International Council on Legislation updates.  The main updates include:
  • Dual membership is permitted
  • Service Projects and/or Social Events will count as meetings.  Meetings can be conducted on-line, in person, via video chat, and/or eClubs
  • For the Year 2017-2018, all bills shall be paid by checks signed by the Treasurer/and or the Past President (to avoid a conflict of interest, the incoming President for this year will not have check signing authority)
  • Classification of members in any one class can be open
  • The Treasurer is a permanent member of the club board. 
The Board agreed to thoroughly review the updates to the By-Laws and to continue the discussion at the June Meeting.  Once the Board has approved the amended By-Laws, they will be submitted to the membership for review, discussion and approval. 
 
     Golf Outing 2017  
The date of the Golf Outing has been changed to July 19th to allow Mrs. Perry to attend the event.  Chairman Andy Wannemacher stated currently having seven new sponsors plus all the previous sponsors are in place.   Flyers announcing the event will go out soon. 
 
     Spring Blood Clinic Recap 
Nineteen Rotarians volunteered to work at the event.  Six hundred seventy seven (677) patients attended which is the largest number since 2010.  Better location signage and publicity announcing the Rotary event is needed and will be addressed.  Total revenue is $47,950 and once bills are paid, the profit will be announced and presented to The Lima Rotary Foundation. 
 
     Rotary Field Of Dreams 
The project is coming along nicely with the cement and blacktop down.  It will need to sit for 30 days before the rubber can be put down.  Additional information will be shared closer to opening day.   
 
     Social Committee      Tracie Sanchez/Peg Ehora
The Rotary Day at the Park for the Lima Loco’s Game is set for June 24th.  It will be a family event.  Tickets are free and are available from Dave Frost, Catheryn Sarno or Tracie Sanchez.  The Interact and Rotaract Clubs will be invited. 
 
     Allen County Fair Parade
This year Rotary is hoping to walk in the Fair Parade.  We will have a Rotary Float and will invite the High Octane Drum Line, Abilities Baseball teams and the Rotaractors or family members who want to ride or walk along to participate.  The event will be open to Rotarians and family members.
 
     Rally in the Square
The Club is sponsoring a night at the Rally on August 18th.  The Band is “Someone’s kids”.  We will need volunteers to collect money at the door, check ID’s and serve beer and wine that evening.  It is a fun night to mix and mingle and support Art Space Lima.
 
     Next Rotary Social 
The next Rotary Social is scheduled for the Tuesday before Memorial Day.  Judge Warren has offered to do a testimonial.
 
     Vice Presidents Report          Paul Swartz
     Lima Rotary Showcase Project at VMCCC – North Hall
A showcase that will display Lima Rotary Club artifacts will be built and located in the North Hall at the VMCCC.  It will be built in two sections – each being 6 ft wide by 8 ft tall with sliding glass doors.  The total unit will be 12 feet wide by 8 ft tall and 20 inches deep.  All glass used will be safety glass.  It will be on casters and can be moved.  The goal is for the cabinet to be built without a cost to the club. 
    
    Past Presidents Report – June 3, 2017            David Runk
UNOH Rotaract 3K Color Run in Faurot Park planning is moving forward.  A number of sponsorships are in place.    The event will be held on June 3rd and will be a good fundraiser for the club.
 
    Membership Brochure Update  
Two hundred fifty (250) brochures have been printed and are available to club members to give to potential new members.  The brochures will continue to be available for the foreseeable future.
 
    Treasurers Report                  Kevin Bill
    2017-2018 Budget Review/Approval
Bill discussed the proposed budget for 2017-2018 fiscal year.    Bill indicated the numbers were based on last year’s numbers.   The increase will be the charge to the VMCCC for the risers for the podium.  The Milano Club charges will remain the same with an average of 90 people per meeting.   Fundraisers that go to the Foundation were not included as the club does not keep any of those funds.  At the end of April 2017, the budget was ahead $800.  There is no need to raise dues.  The Foundation is billed for its accounting fee in July.  Runk made a motion to approve the budget as submitted and Crow seconded the motion.  Board approved. 
 
     New Business                       Rita Brown                                                                             
     Resignations
  1. Kevin Stolly
Sanchez made a motion to accept the resignation of Kevin Stolly with regret effective June 30, 2017.  Jeff Tracy seconded the motion.  Board approved.                                                                         
                                                                                                                                   
     Applications:
  1. Adam Stolly
Decker made a motion to approve the application of Adam Stolly effective July 1, 2017.  Runk seconded the motion.  Board approved.
  1. Beth Seibert   
Ackerman made a motion to accept the application of Beth Seibert and Decker seconded the motion.  Board approved.
                                                           
Respectfully submitted.
Rita Brown, Secretary