Board Highlights

Posted by Rita Brown on Mar 15, 2017
 
Here are the highlights from the March 14th board meeting.
 
President Dave Frost called the meeting to order with the following Board Members present:  Jill Ackerman, Paul Crow, Peg Ehora, David Runk, and Tracie Sanchez.  Also Treasurer Kevin Bill and Secretary Rita Brown were present.
 
Brown presented the Attendance Report for February 2017.  Membership grew to 172 with orientation adding five new members along with one resignation.  Attendance was low at 43.11%.
           
President’s Report                      Dave Frost
Grant Management Seminar – Findlay February 25, 2017
Frost reported three club members attended the D6600 Grant Management Seminar held in Findlay on February 25, 2017, including David Runk, Bob Ruehl, and Harold Bischoff.  A webinar is now available for training anytime during the year and it will eventually replace the seminar.  All needed forms are on the web site too.  Once the club projects are determined at the annual meeting, the grant requests will be prepared.
 
District 6600 Conference – May 19-21, 2017
The District Conference will be held May 19-21, 2017, at Sawmill Creek Resort. 
 
The District Assembly will be held in Findlay on April 29th.  Registrations can be made on the DACdb website.
 
Presidential Citation 2016-2017 – Lima Rotary Club, Rotaract & Interact 
The Club continues to accomplish the necessary steps to qualify for the Presidential Citation.  There are two areas were the club still needs to focus - memberships and contributing at the EREY level.  The Interact and Rotaract Clubs are progressing in completing their requirements. 
 
4-Way Speech Contest & 4 Way Essay Contest               
Four contestants participated in the Speech Contest on March 4, 2017 at Lima Senior.  The first and second place winners will present their speeches at the Club Meeting on March 27th.  Ackerman will share the details with the club that day.  The D6600 Contest will be April 8, 2017 in Van Wert.
 
The judging deadline for the 4-Way Essays contest is March 20th.  Twelve essays have been received to-date.
 
Lima Rotary Avenues of Service Award Nominations        Dave Frost/Rita Brown
At the Annual Changing of the Guard Party in 2009, we started acknowledging members who had shown exemplary service in one or more of the Club’s Avenues of Service.  Dave will announce to the club members that we are asking for nominees for this current year.  Members will be asked to submit nominations over the several weeks.   At the May Board Meeting, the Board will vote and select the winners in the five categories.  
 
Little Free Library Kick Off April 3, 2017 
Frost will pick up one of the completed Little Libraries and bring it to the meeting on April 3rd.  The Book Drive will also be kicked off that day and will run for the month of April.   Ten Little Free Libraries will be located around the area.  Frost plans to ask for a committee of ten with each member being responsible to visit one of the sites once a month to restock the Library.  Books will be stored at Fidelity.
 
Annual Meeting will be held April 24th. 
Members of the Club will receive a ballot before the Annual Meeting to allow Club Members to vote on options including the fundraisers and the projects they wish to support.  There are three projects that are preapproved including:
  • The Scholarship Fund that is completely funded by the Golf Outing
  • The 5-year commitment for maintenance and repair on the Riverwalk – we are in the 4th year
  • Children’s Christmas Party funded by the Hulsken Fund
 
There will be two options to consider.
  1. The Foundation has freedom to select and fund the Projects.  Grant applications must be submitted for any funding. 
 
  1. The Club Members will be asked to vote on the fundraisers and also will be asked to make recommendations on Projects they wish to support. These will be included for approval at the Annual Meeting.
 
President Elect Report                Tracie Sanchez
Reverse Raffle Check Presentation 
The Reverse Raffle raised $18.780.77 after expenses.  Those funds have been transferred to the Lima Rotary
Foundation.  A post committee meeting was held to determine ways to make it bigger and better next year.
 
Christmas Raffle and Elvis
The event raised $4,101 that has also been transferred to the Foundation.
 
Rex Perry Memorial Golf Outing scheduled for Wednesday June 14th.
Andy Wannemacher will chair the Golf Outing this year and Matt Otto will remain active on the Committee. 
 
Spring Blood Clinic set for Saturday May 6th at the Senior Citizens Center.
Lima Memorial will provide the phlebotomists.  The event will run from 6 AM – 10 AM and will require 15 – 18 volunteers to check people in and collect the money, type labels, greet people as they walk in and give out paperwork.  Also volunteers will be needed to work in the refreshment area and prepare and count money for deposit.  If interested in volunteering, please contact Tracie Sanchez.
 
Rotary Field of Dreams
Esther Baldridge, Rachel Staley and Tracie Sanchez will meet on March 17, 2017 to discuss the Spring timeline for the field to be finished.  All donors will be invited to a celebration.  Bricks with names are still being accepted.  An official ribbon cutting, with media coverage, will be held once the field is completed.
 
The Interact Club will be presenting a check in the amount of $500 to the Field of Dreams and to Polio Plus next Monday March 20, 2017.
 
Salvation Army check
The Salvation Army was given a check in the amount of $5,000 which reflects income from the Reverse Raffle and the Christmas Auction.
 
Vice Presidents Report   Paul Swartz
Polio Plus Campaign Update
As Swartz was not present, Frost provided the update.  The Rotary International Reporting Form needs to be completed and returned by March 31, 2017.  It will be sent to RI after the March 27th meeting.
 
Past Presidents Report   David Runk      
Membership Report
Runk reported the Membership Brochure is finished and he will bring 250 copies to a Club Meeting and make them available for members to give to perspective members. 
 
New Business                            Rita Brown
Applications were received from three employees of Lima Dental Associates. 
Sharon Ewing, RDH, Marketing Manager
Cassandra Carlin, CEO
Jane Campbell, Office Manager
Two of them will be included in a Corporate Membership and one will be an individual membership.
Ehora made a motion to approve the memberships.  Sanchez seconded the motion.  Board approved.
 
Adjournment
Crow made a motion to adjourn and Runk seconded the motion.  Board approved.
 
There being no further business, the meeting was adjourned.
 
Respectfully submitted,
 
Rita Brown, Secretary