President Dave Frost called the meeting to order with the following members present: Jill Ackerman, Paul Crow, Susan Hubbell, Tracie Sanchez, Paul Swartz and Jeff Tracy. Also present: Treasurer Kevin Bill and Secretary Rita Brown. Newly elected board members Ken Dysert, Jed Metzger and Catheryn Sarno also attended.
President’s Report Dave Frost
Little Free Library Project Update
Frost recently attended the Mayor’s news conference to announce the project. The Little Free Libraries will be in place by June 1 in the parks. Additional locations being considered are the Boy Scouts and at Memorial and St. Rita’s Hospitals. Rotarian Mark Bowker has also agreed to place one at Alter Ego. Donated books can be brought to the VMCCC at regular club meetings or dropped off at Fidelity Builder’s Supply. The books will be stamped with Donated by the Lima Rotary Club.
Lima Rotary Avenues of Service Award Nominations Dave Frost/Rita Brown
For the past eight years, the club has recognized members who have contributed to the club at an exemplary level at the Annual Changing of the Guard. Winners for 2016 – 2017 will be announced at the June 26, 2017 event in the following categories: Rex Perry Club Service, Rudolph Community Service, Goodnight International Service, Wemmer Vocational Service and Hulsken Youth Service.
Annual Meeting Agenda – Scheduled for April 24, 2017 Dave Frost
Frost stated a Committee comprised of Frost, Sanchez, Swartz, Bill and Brown from the Rotary Board and Lewellen, Fitzgerald, Rutz and Walsh from LRF was formed to review the Annual Meeting process. At this time, the Committee has approved the draft copy of the agenda and the resolutions. Changes were made as a direct result of the ballots that Sanchez circulated over the last two weeks. Club Projects that do not have their own specific funding source have been eliminated from Resolution 2.
Resolution #1 lists the proposed funding projects and the amounts the club anticipates raising. It also designates how the funds will be used and if they are unrestricted to the Foundation. The survey results indicted the membership wants the funds to be unrestricted to the Foundation.
Resolution #2 Rotary projects included in Resolution 2 have their own fund raisers. LRF will make decisions regarding the unrestricted funds. The unrestricted funds, income from investments and membership dues will provide the Foundation around $35,000 in-total.
The LRF membership also selected a number of organizations and projects that are deemed important and recommended they receive consideration through the traditional grant application process. They include:
- Lima Symphony Orchestra
- Lima Rotary Club Dictionary Distribution
- Salvation Army
- High Octane Drum Line.
Resolution #3 list the Partnership Projects that the Club adopts. They include:
- Rotary Special Needs Christmas Party from the Hulsken Fund
- Riverwalk Maintenance (Fourth Year of Five Year Commitment – MOU signed 7/1/2013)
Resolution #4 Benefits Other Organizations
Resolution #5 These are District 6600 requests and include:
Res 5 - MESA - $5,000is reflective of the $26,000 unrestricted. It is for the operating costs and the mortgage on the warehouse.
The Lima Rotary Foundation speakers for the Annual Meeting will include Dale Lewellen President and Treasurer Jared Walsh. The Lima Rotary Club speakers will include Kevin Bill, Treasurer and Dave Frost President.
Runk made a motion to approve the Agenda for the Annual Meeting. Decker seconded the motion. Board approved.
Officer & Paid Position Succession Plan effective July 1, 2017.
A motion was made by Ackerman to re-appoint Anne Decker to the Social Media and Marketing position and to re-appoint Amy Ricker as Treasurer’s Clerk at the rate of $400 each per month. The motion was seconded by Crow. Board approved. A motion was made by Dr. Hubbell to reappoint Rita Brown as Club Secretary and Kevin Bill as Club Treasurer. Jeff Tracy seconded the motion. Board approved.
Sanchez made a motion to name new Board Member Ken Dysert as Vice President and Ehora seconded the motion. Board approved. Effective July 1, David Frost will become President Ex-Officio, Tracie Sanchez will become President, Paul Swartz will be the Incoming President.
President Elect Report Tracie Sanchez
Golf Outing 2017 Andy Wannemacher will chair and Matt Otto will co-chair for the upcoming 2017 Rex Perry Golf Outing. At this time they are working on getting sponsorships.
Spring Blood Clinic – May 6, 2017 at the Senior Citizens Center
All needed volunteers are in place. The event will run from 6:30 AM – 10 AM. Memorial will be doing both the Spring and Fall Clinics.
Rotary Field of Dreams
The concrete is being put down now and the blacktop will be laid during the week of April 13. The Rubber Field will be laid around May 15. An outdoor donor celebration is being planned a few weeks before the ribbon cutting. Ribbon Cutting and Grand Opening is scheduled for July.
Vice Presidents Report Paul Swartz
2017 Polio Plus Campaign Recap. While the campaign had a goal of $6,000, the campaign actually raised $11 098.99 from member donations, auction items, and Rottery donations.
Past Presidents Report David Runk
New Membership Recruitment Brochures have been ordered and should be available as soon as next week.
New Business Rita Brown
Resignations & Transfers
Joey Whittaker submitted his resignation for business reasons. Ehora made a motion to accept the resignation with regret and Ackerman seconded the motion. Board approved.
Lisa Amstutz submitted her resignation for business reasons. Amstutz is transferring with The State Bank to their office in Findlay. Lisa has requested assistance in transferring to the Findlay Flag City Club. Decker made a motion to accept the resignation with regret and Sanchez seconded the motion.
David Runk expressed interest in assuming Amstutz’s role with the Rotarac Club at UNOH.
Jeff Tracy suggested that after new members’ orientation, the new members serve as Greeters for five meetings. That will provide club members with an opportunity to meet the new members. Roll-out of the process will be added to orientation.
Application
An application was received from Mindy M. Schulz, Executive Director of the Allen County Educational Services Center and Superintendent of the West Central Learning Academy. Hubbell made a motion to approve the application and Ehora seconded it. Board approved.
Adjournment
As there was no more business, Crow made a motion to adjourn the meeting. Hubbell seconded the motion. Board approved.
Respectfully submitted
Rita Brown, Club Secretary.
