President David Runk called the meeting to order at 11:45 AM with the following members present: President Runk, Esther Baldridge, Harold Bischoff, Paul Crow, Anne Decker, Peggy Ehora, David Frost, and Tracie Sanchez. Secretary Rita Brown and Treasurer Kevin Bill.
Rita Brown shared the attendance report for the fiscal year ending June 2015. The year included 21 new members and 26 resignations. Current membership is at 181 but we have activity again this month with three resigning and one joining. It shows retention is a major key to growing the club. President Runk discussed retention and making it a focus of the new year. His goal is to get everyone engaged and take ownership.
The Board approved the audit report as submitted by the Rotary Audit Committee for Full Year 2012, 2013 and 2014.
David Frost shared updated information regarding the International Project proposed in collaboration with the Celina Club in Costa Rica. The project will include the Celina, St Marys, Wapakoneta and Lima clubs and will most likely happen in 2016. Dr. Pajka and a group of eye surgeons will be traveling to Costa Rica to perform cataract surgeries. He will continue to follow-up on the project. Frost stated all other committees are in working order.
Tracie Sanchez reported on the Abilities Field. The Fundraising committee will meet with Dr Jarvis on July 30th for strategizing. Currently they have raised $162,000. The Building Committee met last week with Don Ricker from UNOH and Jeff Sprague from the AEDG heading the committee. Rich Rudolph has been sharing details about the design layout of an Abilities field in TX. Nate Gast from Custom Audio has notified her he will donate the sound equipment at cost and donate the labor to install and maintain. Once the design is complete, the jobs will be bid out. The project is moving along very successfully.
Harold Bischoff stated that work on the Villa Peniel Sewer Project is near completion.
Bob Ruehl has been working with the Usula Rotary Club in Honduras to submit a grant proposal for a RI Global Grant for the Global Water Project. The finalized grant proposal will be submitted within the next several months. The Lima Club will be the lead club with other US clubs participating.
International Service will hold a fund raising project later this Fall. Harold will be meeting with Josh Unterbrink from the YMCA to help plan this event.
The Board renewed the contracts with the Secretary, Treasurer and Digital Media Expert for the fiscal year beginning July 1, 2015 – June 30, 2016 at the rate of $400 a month each.
The Board approved a new member application for Joy Reichenbach.
The Board accepted with regret the resignations from Ram Pai, Tom Cornell, and Brian Bacon.
Kevin Bill shared the Financial Report including the Budget to Actual Report for June and the A/R Aging Summary as of June 30, 2015. He suggested the focus on the aging timeline be moved out further from 60 days to 90 days. A plan for contacting those with past due accounts was discussed along with a plan for implementation in the future. Bill indicated one quarter of the paper invoices were picked up and the others will be emailed to club members. Bill stated he will send out a revised budget to the Board. The Board approved the financial report.
The Board adjourned at 1 PM.
Respectfully submitted.
Rita Brown, Club Secretary
