Board Highlights - March 8, 2016

Posted by Rita Brown 
on Mar 17, 2016
 
Here are the highlights from the March 8th board meeting...
 
President David Runk called the meeting to order with the following members present:  Esther Baldridge, Harold Bischoff, Anne Decker, David Frost and Tracie Sanchez.  Also present were Treasurer Kevin Bill and Secretary Rita Brown.  Guest Jill Ackerman was also present.
 
Attendance Report                          
Secretary Brown provided the Attendance Report for February 2016.  Current membership is at 179 active members and attendance for February’s five meetings averaged at 43.05%.  Current composition of the members is 75% male and 25% female with 3% being in the club for less than 1 year; 27% - 1 – 5 years; 17%  - 5 – 10 years; 25% -  10 – 20 years and 27% over 25 years.
 
President’s Report 
Board Member Updates                                                                                                                 
President Runk indicated current Board Member Dean Wittwer has stepped down from the Board pending his retirement.  Jill Ackerman has agreed to serve and complete Dr.Wittwer’s unexpired term, which runs until June 30, 2018.  Sanchez made a motion to accept the resignation of Dr. Wittwer with regret and to appoint Ackerman to the unexpired term.  Decker second the motion.  Board approved. 
 
Annual Meeting Draft Agenda Update
Runk shared updates and amendments to the Annual Meeting Materials as follows:
Page 4. Resolution #1 2016 – 2017 Lima Rotary Club Fund Raising Projects. 
C)  Rotary Blood Clinics (Spring/Fall)  changed from $15,000 - $20,000.
A)  Changed from MESA to Rotary  International Service Fundraiser   $7500 - $15,000. 
 
Resolution #2  2016 – 2017 Lima Rotary Club Projects (Based on Funds Raised above)
Amended E)  to Interact/Rotaract  Support
F)   Added Rotary Youth Exchange. 
Frost and Sanchez will need to decide if they want to do a Youth Exchange Program.  Frost indicated it is too late for 2016 – 2017 when he will be President. 
 
Resolution # 3
added E)  San Pedro Sula Honduras Water Project – Global water project 
c) Riverwalk Maintenance change to 4th year of Five Year Commitment and Footnote amount for Riverwalk Maintenance needs to be verified with Jared Walsh, Treasurer of the Rotary Foundation Board.
 
Resolution # 4 –
Moved from Resolution #3 to Resolution #4
B) Family Promise
and added D)   Rally in the Square and E)  Concert in the Park. 
 
Spring Blood Clinic
Runk met with Memorial Hospital President Mike Swick.  Swick indicated Memorial Hospital is currently doing 18 Blood Clinics in the area and can’t continue as they have been doing.  Memorial Hospital will continue to do the Spring Clinic but the Rotary Club will need to collect the money.  Memorial will invoice the Rotary Club for their lab services and for notifying the doctors with patient results.  If the Rotary Club continues to do the Fall Clinic, in addition, the Rotary Club will need to find phlebotomists for the Blood Draws.  Memorial Hospital is willing to do one Blood Clinic in the Spring and a Hybrid in the Fall. 
In the past, the Sertoma Club had a contact with Memorial Hospital and has done hearing testing at the Blood Clinics.  It will be up to the Rotary Club to determine what we want to give to Sertoma Club as the volunteer to do the Hearing Testing.  Runk will review and sign a contract with Memorial Hospital for the Spring Clinic to formalize the process.  Attorney Don Witter will review the contract before signing. 
 
District Conference will be April 29 – May 2, 2016 
The Club will cover $100 of the cost for members to attend.  The Conference will be in Cherry Valley. 
District Assembly will be May 14, 2016. 
It is a one-day event.  Runk encourage the Board to go on the  District web-site to register.
 
Costa Rica Medical Mission
The Celina Rotary Club is the lead club in a local five club Ophthalmology Medical Mission trip to Costa Rica.  Presently the Lima Rotary Club Foundation has approved a $2,000 grant for the project.  Runk stated the Celina Rotary Club is requesting additional funds as District 6600 has not provided funding for the project.  After discussion, the Board agreed that the Lima Rotary Club would provide an additional $500.  Bischoff made a motion to approve the $500 amount and Baldridge seconded the motion.  Board approved.  Information about the project will be in the eSpoke.
 
President-Elect Report   Dave Frost
Four-Way Speech Test                                                                                                   
Frost indicated the Lima Club will not be participating in the Four-Way Speech Contest this year but plan to participate in 2016 – 2017.  Ackerman will lead the project along with Frost.  Guidelines will need to be out to the schools by August-September 2016
Sergeant at Arms
Slots are covered through May - July
Grant Management Seminar
The  Memorandum Of Understanding has been signed  and the Lima Club is covered for 2016-2017. The Window is open until Aug 1st  for submission of grant request. Several possible projects were discussed.
                Interact Club
Frost indicated Shawnee Superintendent, Mike Lamb has indicated Shawnee is not interested in starting an Interact Club at this particular time. 
International Chair 
Frost is continuing in the search for an International Chair or Co-Chair as Bischoff is stepping down.   Potential candidates include Roy and Esther Baldridge as co-chairs and Jeff Gast as chair.
 
Finance  Report
Treasurer Kevin Bill discussed the Balance Sheet.  Currently everything has been paid and Cash is looking good with $12,473 in the Checking Account.                                                                                                                
Bischoff made a motion to approve the Finance Report as submitted and Baldridge seconded the motion.  Board approved.
 
Vice President Report (Service Projects)     Tracie Sanchez
  1. Social Sub-Committee
    1. First monthly meeting was at the Met  on 2/23 with 13 attending.  The meetings will be held on the 4th Tues of the month from 5 – 6 at the Met on Main Street.
    2. The First Mystery Monday went well and focused on Taking Care of Business.   Enrollment in My Rotary doubled and has reached 28%.  Mystery Monday will be a quarterly event.
    3. Bowling at Westgate plans are still underway
  2. The Rotary Club will participate in the Memorial Day Parade by walking in the parade.
  3. Local Projects:
    1. Rex Perry Memorial Golf Outing plans are underway.  Anyone interested in participating should contact Matt Otto.
    2. Blood clinic   The Spring Blood Clinic will be held Saturday May 7th.  We will need 6 typists and 4 – 6 others to help collect money and serve donuts and juice. 
    3. International committee – is being established to educate our Club on International Projects.
    4. Educational committee – is being established to educate our Club on Educational Projects.
 
International Service Update          Harold Bischoff
  1. MESA Bike Ride 
Lima Rotarian Becky Waggamon is working on the planning to route the riders to the Lima Club Meeting on June 13 where they will give the program.  The riders’ bikes will be parked on the Civic Center patio during the meeting.  Waggamon is working with key leaders who will give the program.  It will be a long day but the planning is moving forward.  Bischoff will be placing the Schedule for the Ride on meeting tables for 3 weeks before the program.  Bob Ruehl will be talking about the program.  And Bischoff will be working with Treasurer Bill and Joy Gentry on funding for the event.  
  1. Honduras Water Project  
Bob Ruehl has been in Honduras.  At this time, the big focus is hyping up the Project and bringing 3- 4 more clubs from the United States onboard.  The Honduras Club’s willingness to contribute is no longer a holdup but the project needs US money to reach the necessary $198,000.  There are no deadlines for applying for global grants.                                                                              
 
New Business
  1. Applications for membership were presented for:
    1. Catheryn Sarno
    2. Marc Bowker
Bischoff made a motion to approve the two new applications and Frost seconded the motion.  Board approved.  Runk requested orientation be scheduled as soon as possible.
 
  1. Resignations
    1. Jill Halker
Decker made a motion to accept the resignation of Jill Halker with regret.  Ackerman seconded the motion.  Board approved.
 
Adjournment 
There being no further business, Ackerman made a motion to adjourn.  Baldridge seconded the motion.  Board approved.
 
Respectfully submitted
Rita Brown, Secretary