Annual Meeting

Posted by Rita Brown on Apr 27, 2018
Here is part 1 of the minutes from the Rotary Club of Lima's Annual Meeting on April 23, 2018.
  1. Call to Order       
President Tracie Sanchez called the meeting to order on Monday April 23, 2018 at 12:05 PM
  1. Lima Rotary Club President’s Report                                                                                       
    1. Welcome & Opening Remarks
      1. In accordance with our club by laws, each year, prior to May 1, the Lima Rotary Club holds this annual meeting.  The purpose of this meeting is to provide updates and reports from both the Lima Rotary Board and Lima Rotary Foundation, as well as discuss and approve resolutions regarding fundraising and projects for the next Rotary Year.  Healthy and productive communication is encouraged during this meeting.  Last but not least, the annual meeting allows for transparency, but more importantly, a source of education regarding the Lima Rotary Club and Lima Rotary Foundation and the operations of each.
      2. Per our bylaws, a quorum for this annual meeting is defined by 1/3 of our membership being present. For the record, we have 71 present (57 required for a quorum). Discussions and amendments should be made before the motion is fully proposed for adoption.  The business of this meeting will be transacted by a voice vote.
  2. Recognition Of Lima Rotary Board Of Directors 2018-2019                           
    1. Incoming President Swartz recognized the Officers and  Board of Directors for the coming Rotary Year, commencing July 1, 2018 through June 30, 2019 and asked them to please stand when their names were read:   Officers:  President-Paul Swartz, President Elect-Ken Dysert, Vice President-John Ficorilli, Secretary-Rita Brown, Treasurer-Kevin Bill, Board Members:  Dr. Susan Hubbell, Jed Metzger, Catheryn Sarno, Jeff Tracy and Tracie Sanchez as Immediate Past President will serve as an Ex Officio board member. New members Theresa Schnipke and Peggy Ehora.
    2. The three members who fulfilled their terms on the Board received a big Thank You:  They include:   Paul Crow, Dave Frost and Jill Ackerman.   Swartz thanked them for all their efforts and continued support to the Lima Rotary Club.
  1. Lima Rotary Foundation President's Report                                                                          
    1. President Jeff Fitzgerald presented the following lists of Grants paid for the full year 2017 and 2018 to-date:
January 2017
  1. MESA                                                  $ 500
  2. Celina Rotary                                     $2,000 assist medical mission to Costa Rica
  3. Soldiers Of Hone                              $2,000
  4. Allen Lima Youth Leadership       $2,000
  TOTAL                                                                 $6,500
April 2017
  1. High Octane Drumline                    $2,000   to purchase trailer to transport equipment
  2. Christian Corner                               $2,000 toward new air conditioner
                   TOTAL                                                              $4,000
July 2017
  1. DARE                                                  $2,000 to purchase t-shirts with Rotary emblem
  2. Soldiers of Honor                             $2,000 broken into separate requests for 2017
  3. Lima Symphony Orchestra            $3,865 for Kid Stuff at the Lima Public Library,
Young People’s Concert and tickets for Marimor clients
                                   TOTAL                                                                $7,865
         October 2017
  1. Rotary Display Case                         $1,000 It is a $5,000 project with $4,00 contributed by past club Presidents
  2. MESA                                                 $2,500 with another $2,500 in early 2018
  3. Guilding Light Ministries               $2,500 for safe, stable housing for women & children
  4. Dictionary Purchase                        $2,508 for Dictionaries for 3rd grade students in Allen County
                                  TOTAL                                                             $8,508
                                     GRAND TOTAL 2017                              $26,873
Late requests added on included:
  1. Barbers Give Bikes                           $1,500  Helmets and Rotary Logos for the Bikes
  2. Dictionary Extra                                $   132 added to above total
  3. Bath Rotaract                                     $     98   700+ mini flags handed out at Bath Basketball games
                AMENDED TOTAL 2017                             $28,603                                                 
 
January 2018 
  1. Allen Lima Youth Leadership       $2,500
  2. Family Promise                                 $1,000
  3. Mesa                                                     $2,500 to complete the $5,000 grant began in October 2017
                     TOTAL                                                             $6,000  
 
Fitzgerald stated it was an excellent year for the foundation in terms of awarding dollars back into the community.    He thanked the club members and club leadership for all the work and effort to give the Foundation Board the opportunity to put these dollars back into the community.
  1.  Recognition of Lima Rotary Foundation Board of Trustees 2018-2019 by the Incoming President.              
    1. Incoming President Elizabeth Brown-Ellis recognized the Officers and Board of Trustees for the coming Rotary Year, commencing July 1, 2018 through June 30, 2019, and asked If Board Members would please stand when their names were read:      Officers:  President- Elizabeth Ellis; Secretary- Heather Rutz, Treasurer- Jared Walsh and Board members- Jay Begg, Drew Fields, Linda Hamilton, Dr. Jeff Unterbrink, and new members Lesley Fry, Joe Watson and Beth Seibert.  The Incoming President will be Andy Wannemacher. 
    2. Three members have fulfilled their terms and will be leaving the Board:  Jeff Fitzgerald, Richard Warren and Butch Kirk.
    3. Brown-Ellis thanked them for all their efforts and continued support to the Lima Rotary Foundation.
  2. Sanchez presented the following  financial  report for the Treasurer of the Lima Rotary Club as of April 18, 2018:
ASSETS
Current Assets
Checking Account$38,548.55
Total Accounts Receivable$31,073.24
Total Fixed Assets$  2,210.00
TOTAL ASSSETS$71,831.79
 
LIABITILITES AND EQUITY
Funds Held for Others
Lima RotaryFoundation
Blood Clinic$39.00
LRF – dues contributions$4,066.60
LRF – Scholarship Fund$3,304.30
 
Special Projects
Christmas Raffle & Auction(200.00)
                                                      Golf Outing                                                    973.96
                                                      MESA                                                          (70.00)
                                                      Reverse Raffle Fundraiser                    5,721.00                                                     
Total Special Projects$ 6,424.96
Lima Rotary Foundation – Other$11,965.00
 
Total Lima Rotary Foundation$25,800.06
 
Rotary International – EREY14,056.51
Rotary International – Polio Plus2,261.04
Rottery Funds     1,978.00
 
Total Funds Hold for Others$44,095.61
               
Homeless – Go Fund Me1,352.02
MOVIES IN THE PARK1,784.79
Visitor/Guest Meals  170.00
 
Total Current Liabilities$47,402.42
 
Total Equity$24,429.37
                                                                                                                         
               TOTAL LIABILITIES & EQUITY                                                                                                       $71,831.79
 
A motion was made by Bill Timmermeister to approve the Club Treasurer’s Reports as submitted.  The motion was seconded by Chuck Wolfe.  Membership approved.
 
  1. Jared  Walsh, Treasurer of the Lima Rotary Foundation presented the financial report through March 31, 2017 for the six funds administered by the Foundation.
    1. General Fund                                                                                     $ 58,323.76
    2. Endowment Fund                                                                           $484.682.73       
    3. Hulsken Fund                                                                                     $ 62,831.13
    4. Scholarship Fund                                                                            $ 82,862.01
    5. The Buenos Noches Fund                                                             $       85.64
    6. Drumline Fund – Judge Warren helps oversee the fund     $   1,839.37
Total Fund Balances                                                                                       $690,624.64
 
Bob Ruehl asked what the difference in the Total Fund Balances was from last year.   Walsh stated the Total Fund Balances in June 2017 were $656,542.00.  Ruehl made a motion to approve the Foundation Treasurers Report.     The motion was seconded by Sam Bassitt.  Membership approved    
 
  1. Swartz provided a brief overview of the Historical Background, the Role of the Lima Rotary Foundation and the Selection and Authorization Process.  The Rotary Board and the Lima Rotary Foundation meet at least semi-annually to review projects and activities and confer on funding matters:  There are Five Resolution to consider. 
The Rotary Board and the Lima Rotary Foundation recommend the following: