Annual Meeting

Posted by Anne Decker on Apr 19, 2022
Here are the minutes from the Lima Rotary Club's annual meeting on April 18, 2022.
  1. Call to Order at 12:00 noon                                                                                                                         Jeff Fitzgerald
  1.  Lima Rotary Club President’s Report                                                                                                      Jeff Fitzgerald
  1.   Welcome and Opening Remarks from President Jeff Fitzgerald
  1. The purpose of the meeting is to provide updates and reports from both the Lima Rotary Board and the Lima Rotary Foundation, as well as discuss and approve resolutions regarding fundraising and projects for the next Rotary Year.  Healthy and productive communication was encouraged during the meeting. Last but not least, the annual meeting allows for transparency, but more importantly, a source of education regarding the Lima Rotary Club and the Lima Rotary Foundation and the operations of each.
  2. Per our laws, a quorum for this annual meeting is defined by 1/3 of our members being present.  For the record, 64 members were present and 46 are required for the quorum.  Discussions and amendments should be made before the motion is fully proposed for adoption. The business of the meeting will be transacted by a voice vote. 
 
  1. Recognition of the Lima Rotary Board of Directors 2022 -2023 
For the upcoming Rotary Year commencing July 1, 2022 through June 30, 2023, Fitzgerald recognized the Lima Rotary Club Officers and Board Members. Officers:  President Derek Stemen, President-Elect Lesley Fry and Secretary Rita Brown. Fitzgerald stated that Dan Best will resign as club treasurer effective June 30, 2022. Anyone interested in the position should see Fitzgerald or Stemen.  Board members will include: Elizabeth Brown-Ellis, Keith Horner, Joel Mengerink, Andy Wannemacher, Demi Burden, Jeff Unterbrink, Tim Stanford, and Jeff Fitzgerald as President Ex-Officio.
The three members who fulfilled their terms on the Board effective June 30, 2022 are: Carol Buettner, Andy Farley, and Ex-Officio former President John Ficorilli. Fitzgerald thanked them for all their efforts and continued support of the Lima Rotary Club.
 
  1. Roberts Rules of Order                                                                                                                                  Russ Decker
Russ Decker presented information regarding the organization of the meeting and the approval process.He stated that motions could come from the floor or be made by the Board of Directors.If a motion is presented by a committee, a second is not necessary. The four resolutions all come from committee and will not need a second. The presenter will read the resolutions and then, after discussion, amendments can be made.
 
  1. Lima Rotary Foundation President’s and Incoming President’s Reports                                    Demi Burden
    1. $20,000 worth of scholarships have been awarded so far this year. Community grants awarded this year are: $2,000 to D.A.R.E, $2,000 to High Octane Drumline, $2,000 to Soldiers of Honor boxing program, $5,000 to Salvation Army, $1,500 to the Lima Symphony Orchestra, $1,500 to the Lima Symphony’s children’s concert, $865 to the Lima Symphony for Marimor, $2,500 to Allen Lima Youth Leadership Program, $2,000 to Our Daily Bread soup kitchen, $5,000 to M.E.S.A.
 
  1. Recognition of the Lima Rotary Foundation Board of Trustees                                              Russ Decker
Decker announced the members of the Lima Rotary Foundation Board of Trustees for 2022-2023: President - Russ Decker; President Elect - Jennifer Mason ; Secretary - Scott Cockerell; Treasurer - Jared Walsh; trustees are Abe Ambroza, Corey Frazer, Katy Jo Page, Mike Powell, Chris Hardesty, Craig Kupferberg, Berlin Carroll and Demi Burden as Ex-Officio Member. Decker thanked Adah Ellerbrock and Adam Stolly for their service to the Lima Rotary Foundation Board as their term ends June 30, 2022.
 
 
  1. Dan Best, Treasurer of the Lima Rotary Club, presents the Treasurer’s Report                      
Best shared information from the Balance Sheet Previous Year Comparison. The cash position is down compared to 2021, largely because in 2021 the club didn’t meet for a while because of the pandemic and District 6600 did not charge the club dues during that time. The club’s total income through March 31, 2022 is $67,867.10. Total expenses are $73,793.05. Net income is ($5,925.95). Best stated that the club will need to find ways to raise more money, either with fundraisers or by exploring the dues structure.
Fitzgerald called for motion to approve the Club Treasurer’s report. Sam Bassitt made a motion for approval. Susan Hubbell seconded the motion. There was no discussion. Membership voted to approve the resolution unanimously.
 
  1. Jared Walsh, Treasurer of the Lima Rotary Foundation, presented the Foundation’s financial report Walsh shared the Statement of Fund Balances, Receipts and Disbursements Quarterly Report for the first 6 months of the fiscal year ending as of 12/31/2021. The activity for the first half of the year is covered in seven buckets. The Amphitheater bucket contains $761, 512.44. The Buenos Noches Fund contains $1,306.64. The Endowment Fund contains $501,172.39. The General Fund totals $70,337.04. The High Octane Drumline Fund totals $612.25. The Hulsken Fund contains $62,998.10. The Scholarship Fund contains $109,602.44.
Fitzgerald called for motion to approve the Foundation Treasurer’s report. Michael Ayers made a motion for approval. Butch Kirk seconded the motion. There was no discussion. Membership voted to approve the resolution unanimously.
 
MOVE TO RESOLUTIONSJeff Fitzgerald
 
  1. In the absence of President-Elect Derek Stemen, Fitzgerald read a brief statement from Stemen saying that he will focus his presidency on fellowship and service. Fitzgerald then provided a brief overview of the fundraising done by the Lima Rotary Club and its distribution to the Lima Rotary Foundation and said that fundraising has decreased in recent years, so we have less to spend on our regular projects. The Rotary Board and the Lima Rotary Foundation meet at least semi-annually to review projects and activities and confer on funding matters. Four resolutions were presented.
 
The Rotary Board and the Lima Rotary Foundation recommend the following:                     
 
Resolution #1 - 2022-2023 Lima Rotary Fundraising Projects, Goals and Purpose                       Jeff Fitzgerald
These are the proposed fundraising projects and the amounts anticipated:
       
  1. Rotary Blood Clinics (Spring/Fall)                                 $15,000                 Unrestricted
  2. Jay Begg Reverse Raffle                                                 $10,000                 Unrestricted
  3. Rotary Christmas Raffle & Auction                                $  4,000                 Unrestricted
  4. Rotary Rex Perry Memorial Golf Outing                        $35,000                Post-Secondary Scholarships
  5. Rotary Rottery 50/50 Fundraiser                                     $  1,000                 Designated Charity         
  6. Rotary International Polio Plus Campaign                      $  5,000                 RI Polio Plus Fund
  7. Rotary Members’ Dues for Foundation                           $  7,500                 Unrestricted
TOTAL estimated net proceeds                                                          $77,500
 
Following Roberts Rules from Russ Decker
The resolution was proposed to the Board and Lima Rotary Foundation by a committee so no motion for approval is needed.  During discussion Dave Rodabaugh and Susan Hubbell stated that in the future they would like hard copies of the resolutions distributed to the membership prior to the meeting. Fitzgerald said that would be done.
Decker called for a vote. Membership voted to approve the resolution unanimously.
 
Resolution #2 – 2022-2023 Lima Rotary Club Projects, Goals and Funding Source
(Based on funds raised above) These are the proposed distribution of the funds raised in #1 above: 
 
  1. Rotary Post-Secondary Scholarships                                $35,000                 Rex Perry Memorial Golf Outing
  2. Rotary Rottery 50/50 Fundraiser                                       $  1,000                 Rotary Rottery 50/50
  3. Rotary International Polio Plus Fund                                $  5,000                 RI Polio Plus Campaign
  4. Lima Rotary Club Dictionary Distribution                        $  3,000                 LRC Fundraising
  5. Unrestricted Funds for the Foundation                           $33,500                 LRC Fundraising
TOTAL estimated distribution                                                             $77,500
 
Resolution #2 was proposed to the Board and Lima Rotary Foundation by a committee so no motion for approval is needed.  Decker called for a vote. Membership voted to approve the resolution unanimously.
 
Resolution #3 – 2022-2023 Lima Rotary Club Partnership Projects
These are the projects the club deems important.  The Lima Rotary Club recommends that they receive consideration by the Lima Rotary Foundation by way of a traditional grant application process.  Amounts to be determined by organizational needs and the LRF.
 
  1. Lima Symphony Orchestra
  2. Salvation Army
  3. High Octane Drumline
  4. ALL Youth Leadership
  5. MESA Contribution
Resolution #3 was proposed to the Board and Lima Rotary Foundation by a committee so no motion for approval is needed.  Decker called for a vote. Membership voted to approve the resolution unanimously.
 
Resolution #4 – 2021-2022 Rotary Club Community Service Activities
These are club service projects that benefit other organizations.
               
  1. Salvation Army Kettle Drive                                         $    0.00
  2. Lima Rotary Little Free Library                                    $    0.00
  3. Red Cross Blood Drive                                                    $    0.00
  4. Movies in The Park                                                          $    0.00
  5. Children’s Books to the Lima Public Library           $    0.00
  6. Rotary 4 Way Speech & Essay Contest                     $   600.00 – original amount; $1,200 - amended amount
 
Resolution #4 was proposed to the Board and Lima Rotary Foundation by a committee so no motion for approval is needed. During discussion, Richard Warren stated that the winners of the 4-Way Test Speech and Essay Contests did such an outstanding job that they deserve larger cash prizes. Jennifer Mason amended the motion to award a total $1,200 in cash prizes to the winners of the contests. Elizabeth Brown-Ellis seconded the amended motion. Decker called for a vote. Membership voted to approve the amended resolution unanimously.
 
Fitzgerald thanked everyone for attending the Lima Rotary Club’s annual meeting. David Rodabaugh motioned to adjourn the meeting, David Runk seconded the motion. Membership unanimously approved the motion.
 
Fitzgerald adjourned the meeting at 12:50pm.