Here are the highlights from the March 14 board meeting.
Call to Order Derek Stemen
President Derek Stemen called the meeting to order at 11:30 A.M. with the following board members present:
Derek Stemen, Jeff Fitzgerald, Tim Stanford, Lesley Fry, Keith Horner, Elizabeth Brown-Ellis, Jeff Unterbrink and Demi Burden. Also, Secretary Anne Decker and Amy Ricker were present.
Secretary’s Report Anne Decker
Approval of the February 14, 2023 Board Minutes
Fitzgerald made a motion to approve the minutes of the February 14, 2023 meeting as submitted. Fry seconded the motion. Board approved.
Attendance Report for February 2023
Two new members joined the club and one member resigned in February. February attendance was 43.41%. The month ended with 142 active members and 4 honorary members.
President’s Report Derek Stemen
Amphitheater Funding
Tracie Sanchez joined the meeting by phone to discuss funding for the amphitheater. The sound and lights need to be purchased now in order to have them in place for the grand opening in August. Rudolph Foods is loaning the Lima Rotary Foundation $80,000, interest free, to purchase the sound and lights and is asking both the Lima Rotary Club and Lima Rotary Foundation Board of Directors to sign a promissory note agreeing to repay the $80,000 in September. On March 14, the Foundation board approved signing the promissory note. Burden made a motion to approve signing the promissory note. Stanford seconded the motion. Board approved.
Tracie Sanchez joined the meeting by phone to discuss funding for the amphitheater. The sound and lights need to be purchased now in order to have them in place for the grand opening in August. Rudolph Foods is loaning the Lima Rotary Foundation $80,000, interest free, to purchase the sound and lights and is asking both the Lima Rotary Club and Lima Rotary Foundation Board of Directors to sign a promissory note agreeing to repay the $80,000 in September. On March 14, the Foundation board approved signing the promissory note. Burden made a motion to approve signing the promissory note. Stanford seconded the motion. Board approved.
District Dues Increase
Rotary District 6600 is raising dues $2.50 in the 2023-24 year, $2.00 in the 2024-25 year and $1.50 in the 2025-26 year. The dues increase implemented by the Lima Rotary Club in the 2022-23 year is sufficient to cover this.
Rotary District 6600 is raising dues $2.50 in the 2023-24 year, $2.00 in the 2024-25 year and $1.50 in the 2025-26 year. The dues increase implemented by the Lima Rotary Club in the 2022-23 year is sufficient to cover this.
District Membership Incentive Program
Rotary District 6600 sent an email encouraging clubs to participate in its Membership Incentive Program to attract new members. Stemen stated that the Lima Rotary Club has already implemented many of these suggestions and continues to seek new members.
Rotary District 6600 sent an email encouraging clubs to participate in its Membership Incentive Program to attract new members. Stemen stated that the Lima Rotary Club has already implemented many of these suggestions and continues to seek new members.
Visit From Interact Group From Lithuania
An Interact group from Lithuania is visiting Rotary District 6600 March 27 and 28 and is looking for clubs to host the students. Tim Hammel contacted them and offered to host a student. He did not receive a response.
An Interact group from Lithuania is visiting Rotary District 6600 March 27 and 28 and is looking for clubs to host the students. Tim Hammel contacted them and offered to host a student. He did not receive a response.
Annual Meeting
The Annual Meeting of the Lima Rotary Club will take place on April 17, 2023. The draft agenda was reviewed. Stemen asked that the district dues increase be included.
The Annual Meeting of the Lima Rotary Club will take place on April 17, 2023. The draft agenda was reviewed. Stemen asked that the district dues increase be included.
Joint Board Meeting
The joint board meeting will be held on April 11, 2023 at 11:30am at The Met.
The joint board meeting will be held on April 11, 2023 at 11:30am at The Met.
Fundraising Events
The Jay Begg Reverse Raffle will take place at the May 1, 8, 15 and 22 club meetings with 50 numbers being drawn at each meeting. Each week, the holder of the last number drawn will receive $500. Holders of the other numbers drawn that week will win a consolation prize provided by sponsors. The last three numbers drawn on May 22 will receive $1,000, $2,500 and $5,000 respectively. Katy Page is managing ticket sales. Stemen asked each board member to sell 10 tickets.
The Jay Begg Reverse Raffle will take place at the May 1, 8, 15 and 22 club meetings with 50 numbers being drawn at each meeting. Each week, the holder of the last number drawn will receive $500. Holders of the other numbers drawn that week will win a consolation prize provided by sponsors. The last three numbers drawn on May 22 will receive $1,000, $2,500 and $5,000 respectively. Katy Page is managing ticket sales. Stemen asked each board member to sell 10 tickets.
Blood Clinic
The spring blood clinic is scheduled for May 6. Tracie Sanchez and Lynn Carpenter from Lima Memorial will be interviewed on WLIO’s Noon Edition on April 25. Fitzgerald will ask if the station will produce a PSA. Decker will get flyers to board members for distribution. Burden will contact Jed Metzger to see if the Chamber of Commerce can help promote the event. Members will be encouraged to share social media posts about the event.
The spring blood clinic is scheduled for May 6. Tracie Sanchez and Lynn Carpenter from Lima Memorial will be interviewed on WLIO’s Noon Edition on April 25. Fitzgerald will ask if the station will produce a PSA. Decker will get flyers to board members for distribution. Burden will contact Jed Metzger to see if the Chamber of Commerce can help promote the event. Members will be encouraged to share social media posts about the event.
District Conference
The Rotary District 6600 Conference is scheduled for May 12-14 in Cleveland. The Lima Rotary Club has a ticket to the event at the Rock & Roll Hall of Fame and will auction it to raise money for PolioPlus. The club has been asked to give a presentation on the amphitheater at the conference.
Membership Initiatives
Board members continue to contact potential new club members. They will also try to sell reverse raffle tickets to the potential new members.
Board Reports All Board Members
Empowering Girls Lesley Fry
There is nothing new to report on the Empower Girls committee.
PolioPlus Keith Horner
$2,711 has been collected to PolioPlus. The club is having an apparel sale through March 31, 2023 with proceeds going to PolioPlus.
Location of Board Meetings Lesley Fry
Shawnee Country Club will likely remain closed until October due to water damage. Fry suggested that board meetings be permanently moved to The Met. Members find its central location more convenient and its prices are less than the club’s. Burden made a motion to move board meetings to The Met. The motion was seconded by Brown-Ellis. Board approved.
Shawnee Country Club will likely remain closed until October due to water damage. Fry suggested that board meetings be permanently moved to The Met. Members find its central location more convenient and its prices are less than the club’s. Burden made a motion to move board meetings to The Met. The motion was seconded by Brown-Ellis. Board approved.
Social Demi Burden
Burden announced that this month’s social will be held on March 23 from 5:00-8:00pm at Innovative Packaging.
Burden announced that this month’s social will be held on March 23 from 5:00-8:00pm at Innovative Packaging.
Treasurer’s Report Amy Ricker
Ricker reviewed information from the financial reports. The club’s total income year to date is $81,523.31, slightly above the same period last year. The club’s YTD expenses are $73,554.64, leaving the club with a net income of $7,968.67, up from $7,578.10 from the same period last year. Fitzgerald made a motion to approve the treasurer’s report. Horner seconded the motion. Board approved.
New Business
New Member Applications
There are no new member applications.
Resignations
There are no resignations.
Motion To Adjourn
Burden made a motion to adjourn the meeting. Stemen adjourned the meeting at 12:04 P.M.