Here are the highlights of the June 13 board meeting.
Call to Order Derek Stemen
President Derek Stemen called the meeting to order at 11:44 A.M. with the following board members present:
Derek Stemen, Jeff Fitzgerald, Lesley Fry, Jeff Unterbrink, Andy Wannemacher, Joel Mengerink, Demi Burden and Tim Stanford. Also, Secretary Anne Decker, Treasurer Tracey Regula, Amy Ricker, Russ Decker and Katy Page were present.
Secretary’s Report Anne Decker
Approval of the May 9, 2023 Board Meeting Minutes
Burden made a motion to approve the minutes of the May 9, 2023 joint board meeting as submitted. Regula seconded the motion. Board approved.
Attendance Report for May 2023
No new members joined the club and no members resigned in May. May attendance was 44.86%. The month ended with 146 active members and 3 honorary members.
President’s Report Derek Stemen
Jay Begg Reverse Raffle
Ricker reported that once all monies are collected, the club is expected to have a profit of $6,818 from the Jay Begg Reverse Raffle. It was suggested by Fry and Decker that in the future, instead of having a reverse raffle, we have a regular raffle and sell 400 tickets at a cost of $25 each. One winning ticket would be drawn at a club meeting each month and the winner would receive $100. In November and December the prize would be $500. Winning tickets will be returned to the drawing and will be eligible to win multiple times. Stanford made a motion to go forward with the raffle. Burden seconded the motion. Board approved.
Ricker reported that once all monies are collected, the club is expected to have a profit of $6,818 from the Jay Begg Reverse Raffle. It was suggested by Fry and Decker that in the future, instead of having a reverse raffle, we have a regular raffle and sell 400 tickets at a cost of $25 each. One winning ticket would be drawn at a club meeting each month and the winner would receive $100. In November and December the prize would be $500. Winning tickets will be returned to the drawing and will be eligible to win multiple times. Stanford made a motion to go forward with the raffle. Burden seconded the motion. Board approved.
Rex Perry Memorial Golf Outing
Wannemacher reported that most major sponsors have been lined up for the August 16 Rex Perry Memorial Golf Outing. His committee is currently seeking door prizes. The board agreed to recognize Barb Perry for her and her late husband’s many years of support of the Lima Rotary Club and the Rex Perry Memorial Golf Outing.
Wannemacher reported that most major sponsors have been lined up for the August 16 Rex Perry Memorial Golf Outing. His committee is currently seeking door prizes. The board agreed to recognize Barb Perry for her and her late husband’s many years of support of the Lima Rotary Club and the Rex Perry Memorial Golf Outing.
Changing of the Guard
Changing of the Guard is June 26th. Mary Elmquist-Lane has nearly completed organizing the event and has submitted a draft agenda to the club leadership. Anne Decker will send out an email blast encouraging people to RSVP.
Changing of the Guard is June 26th. Mary Elmquist-Lane has nearly completed organizing the event and has submitted a draft agenda to the club leadership. Anne Decker will send out an email blast encouraging people to RSVP.
Amphitheater Grand Opening
The grand opening of the Greater Lima Region Park and Amphitheater is scheduled for August 2-6. Events include a children and family day, arts festival, hog roast and nationally-known bands. The Civic Center is not expecting to have a permanent liquor license prior to the grand opening so director Abe Ambroza has asked the Lima Rotary Club if he can apply for a temporary liquor permit under the club’s name. Since the club does not have non-profit status, but the Lima Rotary Foundation does, the permit will have to be in the Foundation’s name. Fry made a motion to encourage the Foundation board to support this request as soon as possible. Regula seconded the motion. Board approved. Foundation President Russ Decker stated that he would call a virtual meeting of the Foundation board to ask for approval.
The grand opening of the Greater Lima Region Park and Amphitheater is scheduled for August 2-6. Events include a children and family day, arts festival, hog roast and nationally-known bands. The Civic Center is not expecting to have a permanent liquor license prior to the grand opening so director Abe Ambroza has asked the Lima Rotary Club if he can apply for a temporary liquor permit under the club’s name. Since the club does not have non-profit status, but the Lima Rotary Foundation does, the permit will have to be in the Foundation’s name. Fry made a motion to encourage the Foundation board to support this request as soon as possible. Regula seconded the motion. Board approved. Foundation President Russ Decker stated that he would call a virtual meeting of the Foundation board to ask for approval.
Rotary Night At The Field Of Dreams
The June social is Sunday, June 25 from 3:00-7:00pm at the Field of Dreams. Rotary will be passing out bottles of water to the players, their families and fans.
The June social is Sunday, June 25 from 3:00-7:00pm at the Field of Dreams. Rotary will be passing out bottles of water to the players, their families and fans.
Allen County Fair Ticket Takers
The Lima Rotary Club will be ticket takers for the grandstand events at the 2023 fair for a $1,000 donation to the club. Sign up for shifts will be in July.
The Lima Rotary Club will be ticket takers for the grandstand events at the 2023 fair for a $1,000 donation to the club. Sign up for shifts will be in July.
Spring Blood Clinic
The proceeds from the Spring Blood Clinic held on May 6 were $7,451.20. Mike Swick presented the check to the Foundation at the club meeting on June 12, 2023. Discussions are being held about whether there will continue to be two blood clinics each year or just one.
The proceeds from the Spring Blood Clinic held on May 6 were $7,451.20. Mike Swick presented the check to the Foundation at the club meeting on June 12, 2023. Discussions are being held about whether there will continue to be two blood clinics each year or just one.
Change To Lima Rotary Bylaws
Club members have suggested that more than one signature be required on club checks. Stanford made a motion to require two signatures for checks in the amount of $2,500 or greater and to have four authorized signatories: President, President-Elect, Treasurer, Secretary. Fitzgerald seconded the motion. Board approved. The request to amend the club’s bylaws will be taken to the club for a vote at Changing of the Guard on June 26.
Club members have suggested that more than one signature be required on club checks. Stanford made a motion to require two signatures for checks in the amount of $2,500 or greater and to have four authorized signatories: President, President-Elect, Treasurer, Secretary. Fitzgerald seconded the motion. Board approved. The request to amend the club’s bylaws will be taken to the club for a vote at Changing of the Guard on June 26.
Zoom Membership
Stemen and Fry would like to renew the club’s Zoom subscription for use for leadership meetings, board meetings, and special club meetings. Stemen suggested that the club no longer stream its meetings on Zoom to encourage more members to attend in person. Regula made a motion to stop streaming regular meetings on Zoom. Wannemacher seconded the motion. Board approved. Decker will renew the Zoom subscription.
Stemen and Fry would like to renew the club’s Zoom subscription for use for leadership meetings, board meetings, and special club meetings. Stemen suggested that the club no longer stream its meetings on Zoom to encourage more members to attend in person. Regula made a motion to stop streaming regular meetings on Zoom. Wannemacher seconded the motion. Board approved. Decker will renew the Zoom subscription.
Rotary Tour For MESA
The Rotary Bicycle Tour for MESA is June 24-28. It will not visit Lima this year.
The Rotary Bicycle Tour for MESA is June 24-28. It will not visit Lima this year.
Legacy Arts Street Party
Legacy Arts has asked the Lima Rotary Club to provide water at its street party on September 16, 2023 from 12:00-8:00pm. Burden made a motion to do so. Unterbrink seconded the motion. Board approved.
Legacy Arts has asked the Lima Rotary Club to provide water at its street party on September 16, 2023 from 12:00-8:00pm. Burden made a motion to do so. Unterbrink seconded the motion. Board approved.
Board Reports All Board Members
Empowering Girls Lesley Fry
There is nothing new to report on the Empowering Girls committee.
PolioPlus Derek Stemen
Just over $3,000 has been collected for PolioPlus.
Treasurer’s Report Tracey Regula
Regula shared information from the Profit and Loss Statement and Balance Sheet. The club’s total income through April 30, 2023 is $106,924.97. Total expenses are $92,960.62. Net income is $13,964.35. Fry moved to approve the Treasurer’s Report. Mengerink seconded the motion. Board approved.
New Member Applications
Shane Crites – State Farm Agent
Andrew Rager – First National Bank
Wannemacher made a motion to accept the new member applications. Unterbrink seconded the motion. Board approved.
Resignations
Tim Rehner
Shelly Diepenbrock
Sheila Miller
Regula made a motion to accept the resignations with regret. Fry seconded the motion. Board approved.
Motion To Adjourn
Fitzgerald made a motion to adjourn the meeting. Regula seconded the motion Stemen adjourned the meeting at 12:58 P.M.