Board of Directors Meeting Highlights

• On September 23 the District Governor will visit the Lima Rotary Club and speak at the lunch meeting after meeting with the Board of Directors.
The Board approved the budget be revised to include Website and Social Media and no printing budget will be allotted for directory which will be utilized online at www.limarotary.com.  A Rotarian has volunteered to print as needed materials as a donation to the club in the future. 
The Board approved the creation of a Webmaster position for a one year contract as per the budget of $4800/year.

 • The Board discussed discretionary funds of $6000 that carried over from President Osmon’s year (2012-2013) will be retained in the Club budget for use as needed. Schoenhofer reported the dollars would be added under “Other” in this year’s budget. The motion to revise the budget including the $6000 was approved and passed by the board.

• Schoenhofer reported a “By- Laws Review Committee” has been formed to review the By-laws and the process for revision of the current by-laws will be chaired by Dick Schroeder. 

• President-Elect Esther Baldridge reported a committee has been formed to discuss possibility of holding an alternate monthly meeting time at 7 or 7:30am Tuesday, Thursday or Friday which is still to be determined. The suggested location for this meeting would be at the Meeting Place on Market with coffee provided by the Club. This meeting would be used as a “make-up” option monthly for members who cannot attend the regular meeting even though all members are welcome to attend if they are interested. Baldridge notified 66 members who have less than 35% attendance of which 9 expressed interest in attending this monthly morning make-up meeting. A few more responded they would still try to make the lunch meeting leaving a majority that did not respond. The decision was made to begin an alternate monthly morning meeting and review its success in 6 months. The motion was approved and passed. 

• President-Elect Esther Baldridge also reported about the ongoing issue with retention saying, “We are our own worst enemies and behavior keeps getting reported which is unacceptable.” Baldridge referred to an example of sexual harassment that cannot be tolerated in the respectable service club that is the Lima Rotary. She suggested inviting a speaker to talk about the differences in generational communication and sexual harassment. Board member Bob Ruehl asked how we are going to meet the needs of new members better. Schoenhofer explained that he and the other officers planned to visit the orientation on Thursday to better understand the process. Ruehl suggested a manual to give to new members. Other board members stated the Annual Report is given to members when they join and that is a great alternative to creating a new manual.

• Baldridge reported the Centennial Committee Formation is still underway and a chairperson has not been chosen for that committee yet.
• Board Member David Runk created a process for project establishment which will be reviewed and revised if necessary before presenting to the club. The steps laid out go from obtaining a grant, planning, establishing partners, needs assessment to building a team and implementation as well as reporting to the club the outcome. Schoenhofer said this would help Rotarians think through how a new project could work and Past President Osmon said it would be a great item to include in the annual report and the website.
• Board Member Harold Bischoff discussed the formation of a projects committee. This raised questions of who is responsible for designating funds and the proposal will be reviewed further with the input of the Rotary Foundation. 
• Bischoff also reported the MESA Bike Tour will be June 25 and the Lima Mall Bike-a-thon will be in October. He also requested $2000 of the Buenos Noches Fund be used for the El Salvador Project that is already underway. District 6600 has given $4000 and Rotary International has given $6000 for the project. The Board Members had a lot of questions about the request which was tabled until the next board meeting.
• The Board Approved the application for 3 new members. Jeff Unterbrink, John Curtain and Elizabeth Brown.
• The Board also accepted with regret the resignation of Jennifer Lawson.